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Grants Administrator, Arcata, CA

Open Door Community Health Centers


Arcata, CA

June 6, 2017

Northern California's largest Community Health Center and FQHC, serving Humboldt and Del Norte Counties, is seeking a full time Grants Administrator.

Open Door Community Health Centers (ODCHC) relies on external funding, primarily in the form of renewable grants, to support uncompensated care and provide the comprehensive array of services needed by its patients. Many innovations come from grant‐funded pilot projects. Annually, ODCHC relies on grants for approximately 10% of its total budget. The grants administrator, working with a variety of ODCHC executives and managers, is responsible for maintaining current grants and pursuing new funding opportunities as appropriate. This includes researching and being aware of grants opportunities, writing grants according to funding source guidance, meeting all deadlines, assuring deliverables are being met by project managers and creating and maintaining relationships with multiple project officers. Funding opportunities are available through federal, state, local and private sources, including foundations. This is an advanced administrative position requiring creativity, curiosity, research, timeliness, organization and excellent written and interpersonal skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES: These essential responsibilities are performed within the context of collaboration and coordination with ODCHC’s Executive Team, Operations Department and Finance Department as well as a wide variety of other ODCHC employees who serve as project managers and participants in funded and/or proposed projects.

  • Maintains strong relationships with existing funding sources and responds to requests for information, renewal applications, budget justifications, changes to projects and other regulatory requirements of multiple agencies and organizations;
  • Develops, writes and submits high quality grant proposals that are feasible, functional, fundable and meet the needs, goals, abilities and priorities of ODCHC;
  • Researches funding opportunities and brings such opportunities forward for discussion;
  • Maintains a calendar of deadlines for new applications, renewal applications, programmatic reports, financial reports, prior authorization requests and scope changes and monitors progress of submissions;
  • Assures ODCHC project managers are aware and appropriately comply with documentation and re‐ porting requirements in a timely manner;
  • Develops, writes and submits letters of inquiry, reports and other documentation requested by federal, state, local and private funding sources;
  • Coordinates with ODCHC project managers and the ODCHC Finance Department to assure appropriate use of all grant funds;
  • Adherence to ODCHC policies and protocols; and,
  • Other related duties as identified, assigned and required.

QUALIFICATIONS: The successful candidate will possess experience and skills spanning a variety areas:

  • Excellent interpersonal skills and ability to establish constructive working relationships with ODCHC executives, managers and other employees as well as project officers, community stakeholders and partners and potential funding sources;
  • Superior writing skills;
  • Strong research abilities to identify existing and proposed corporate activities and initiatives, associated funding opportunities and the information being requested in response to funding opportunities;
  • Strong ability to interpret plans, projects, wishes and needs into cogent arguments and justifications for funding;
  • Superior ability to read, analyze, interpret and respond to written guidance and instructions;
  • Demonstrated ability to meet deadlines without fail;
  • Ability to use websites and other electronic means of grant submission and management;
  • Proficiency with Microsoft Office, strong keyboarding skills and the ability to learn other ODCHC soft‐ ware applications and funding source reporting sites as necessary;
  • Prior experience of a similar nature in a Community Health Center or community based organization;
  • Reliable means of transportation to travel throughout ODCHC service area and to meetings outside of the area as necessary, including an insurable driving record and California Driver’s License as necessary as well as the ability to travel to regional and national meetings.

SUPERVISION AND SUPPORT: The Grants Administrator will work at the Plaza Administrative offices in Arcata, reporting directly to the Chief Operations Officer. Significant collaboration with members of the Executive Team is required. Additional support and guidance will be provided by incumbent employees who have held these responsibilities in the past.

To apply please visit our website and complete the online applicaiton

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