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Program Director - Graf, Fairbanks, AK


Organization: Fairbanks Native Association
Category: Director
Location: Fairbanks, AK
Date Job Posted: October 7, 2020
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Program Director
(Job Description)

Department: Graf/BHS
Category: Regular Full Time
Reports to: Director, Behavioral Health
Hours of Work: 40 hours
PCN: M705
Level: G-10
FLSA Status: Exempt
Date Approved: 10/10/2017

SUMMARY

The Program Director is responsible for the day-to-day operations of the Graf Rheeneerhaanjii (Graf) program, performing all general management functions to include program planning and development, personnel management, assisting with or perform budgeting and procurement of funds management.

JOB DUTIES

  • Monitors and maintains requirements specific conditions and fiscal accountability, ensures all project compliance is carried out and program goals and objective are met
  • Directly supervises the Graf program and residential facility
  • Plans, directs, monitors and coordinates services of the Graf program
  • Acts as the designated facility administrator in accordance with State of Alaska Division of Health and Social Services Residential Child Care Licensing regulations
  • Initiates and/or assists in writing federal and state grant requests in cooperation with the FNA Planning & Development department
  • Writes, revises and monitors service contracts with collaborators and submits contracts for review by Administration in a timely manner
  • Plans, collaborates and consults with other FNA departments and outside agencies to complete needs assessments, quality assurance and evaluation, as well as act as liaison for Graf program
  • Maintains confidentiality in accordance with 42 CFR Part 2 and HIPAA
  • Attends all required BHS and FNA meetings
  • Maintains overall compliance with State of Alaska Residential Child Care Licensing regulations and CARF accreditation standards
  • Oversees fiscal management, including analyzing and/or assisting with budget development, abiding by FNA policies and procedures
  • Networks with outside agencies and maintains awareness of new and existing community resources
  • Supervises staff in a manner that motivates and enables them to do their job effectively and efficiently. Fosters a team spirited approach
  • Establishes and maintains effective working relationships with local, state and federal agencies.
  • Attends professional meetings, workshops and training's as required
  • Maintains knowledge of current program needs and anticipates future needs of program
  • Develops and maintains internal and external systems and procedures for monitoring, reporting and evaluation of program and administrative effectiveness
  • Reviews literature and assists with proposals for grants in collaboration with the FNA Planning & Development department according to established policies and procedures
  • Prepares all program reports in an accurate and timely manner according to established FNA policies and procedures. Ensures timely submittal of all reports including monthly reports to administration and all reports required by granting agencies
  • Performs other job-related duties as assigned

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of sound substance abuse and mental health treatment practices
  • Skilled in working with consumers with substance use disorders
  • Ability to interface with consumers who may be undergoing withdrawals from alcohol and/or drugs and may suffer from other medical or psychological complications, particularly in a crisis situation
  • Skill in thinking critically, problem solving, time management, and independent decision making.
  • Skill in managing multiple priorities and tasks concurrently and meet deadlines
  • Skill in oral and written communication
  • Skill in establishing and maintaining cooperative working relationships with colleagues, supervisors, agencies, and consumers
  • Ability to work independently as well as with teams
  • Ability to effectively delegate duties, set standards for performance, and ensure accountability of all program staff
  • Ability to read and understand, implement and manage state and/or federal grants.
  • Knowledge of and skill with computer operations and programs such as MS Word and Excel.
  • Strong understanding and sensitivity to diverse cultures and lifestyles, with demonstrated experience working effectively with Alaska Native populations

MINIMUM QUALIFICATIONS (Education & Experience)

  • Bachelor’s Degree in a human services field
  • Five (5) years of working experience in social service setting serving children or adolescents, with two (2) years supervisory experience and one year in a residential setting
  • A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements, in accordance with State of Alaska Residential Child Care Facility licensing regulations, 7 AAC 50.200

PREFERRED QUALIFICATIONS (Education & Experience)

  • Master’s Degree in a human services field
  • State of Alaska Certified Chemical Dependency Counselor Level II preferred

WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting within a residential treatment facility with a wide variety of people with differing functions, personalities, and abilities. The facility is a non-smoking facility with outside smoking areas. Work requires local travel between various program components of FNA which may involve exposure to extreme weather conditions. Work takes place in an environment where protection of consumer confidentiality is essential. Personal Protective Equipment will be provided where/when needed.

SPECIFICATIONS

Supervision Received:

Position receives direct supervision from Behavioral Health Deputy Director of Youth Services; however, incumbent is expected to effectively perform day-to-day activity as denoted within job description. Work will be monitored through weekly meetings, monthly reports, and regular communication with the Director. General guidelines for operations are based on program requirements and the general policies and procedures of FNA.

Supervision Exercised:

Position will exercise supervision of assigned programs, including performance evaluations, trainings, and general oversight through direct reports.

Driving Requirements:

This position will require you to frequently (or incidentally) drive both a FNA-owned vehicle and your personal vehicle for FNA business. Per FNA’s automotive insurance policy, in order to drive a FNA-owned vehicle, an individual must be at least 21 years of age. In order to drive a FNA-owned vehicle with consumers in the vehicle, an individual must be at least 25 years of age. Consumers may only be transported in FNA-owned vehicles and may not be transported by an employee in a personal vehicle.

This position requires eligibility for FNA automotive insurance as demonstrated by a current Alaska Driver’s License and a currently driving history and proof of personal liability insurance.

Position Impact:

Impact at the program level is high. Program’s level of compliance with program standards is directly affected by the effective performance of duties.

Contacts:

Contacts include, and not limited to, volunteers, organizational staff, consumers, and outside resource agencies.

ACKNOWLEDGMENT STATEMENT

This Job Description describes the essential functions and qualifications. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job; and management has the exclusive right to alter this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, job-related duties. This document is not intended to exclude modifications consistent with providing reasonable accommodation for a disability.

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