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Admissions Supervisor, Phoenix, AZ


Organization: Native American Connections
Category: Behavioral Health Professional
Location: Phoenix, AZ
Date Job Posted: November 20, 2020
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Admissions Supervisor

Behavioral Health · Phoenix, Arizona

MISSION:

Improving the lives of individuals and families through Native American culturally appropriate behavioral health, affordable housing, and community development services.

POSITION SUMMARY:

Oversees the referral, eligibility, screening and intake processes within the Integrated Health Department of Native American Connections (NAC). Maintains professional working relationships with numerous behavioral health and social service agencies for the purpose of referring clients in/out of NAC programs. Supervision of positions that directly service clients from walk in or receipt of referral through the intake/assessment process. Ensures positive client experience and removes any access to care barriers within our control.

RESPONSIBILITIES:

  • Selects, orients, trains, coaches, counsels and holds staff accountable; communicates job expectations; planning, monitoring, appraising job contributions; recommending compensation for, Assessors and Admissions staff positions.
  • Meets admissions operational standards by contributing information to the leadership team; implementing production, productivity, quality and customer-service standards; resolving problems; identifying system improvements.
  • Maximizes revenue by tracking referral and payer sources; recommending potential opportunities; preventing revenue-reducing clerical and coding errors.
  • Responsible for providing a positive customer experience including implementation of client centered processes while removing any/all possible access to care barriers.
  • Accomplishes high residential bed occupancy by implementing and overseeing procedures around daily re-structuring of priority clients into treatment; identifying and monitoring potential problem clerical or system practices; thinking strategically in order to remove barriers to timely referral processing, assessment completion and residential admission.
  • Reviews, gives constructive feedback and signs off on BHT assessments and other related documentation as needed within NAC policy and state guidelines
  • Provides and documents regular clinical supervision to staff per NAC policy
  • Markets programs and facilities by providing informational brochures, answering questions, and conducting tours
  • Maintains strong working and referral relationships with all existing contractors and collaborators; potential contractors and other numerous community and referral agencies.
  • Completes assessments, integrated service plans and related documentation as needed
  • Assures accuracy of client data and fiscal information by conducting and completing regular audits of previous day's client data and fiscal information including demographics
  • Monitors referring trends by maintaining various categories of statistical data for utilization within internal reporting systems.
  • Collaborate with Director of Quality and Compliance on all T/RBHA and/or Tribal contracts.
  • Support and actively engage in practices of inclusion through Cultural and Linguistically Appropriate Services (CLAS) Standards.
  • Other duties as assigned

CORE COMPETENCIES:

  • Mission
  • Interpersonal Communication
  • Collaboration and Teamwork
  • Screening and Assessment
  • Care Planning and Care Coordination
  • Quality of Work/Intervention
  • Cultural Competence and Adaptation
  • Systems Oriented Practice (Work Efficiency/ Punctuality/Attendance)
  • Productivity
  • Practice-Based Learning and Quality Improvement
  • Informatics
  • Initiative/Resourcefulness
  • Dependability
  • Professional Behavior- Attitude/Enthusiasm

EDUCATIONAL REQUIREMENT:

  • Master’s Degree in behavioral health or related field;
  • AZ Board of Behavioral Health Examiners License required.

WORK EXPERIENCE/SKILLS REQUIREMENT:

  • Previous supervisory experience (minimum of 2 years)
  • Ability to multi-task with a high energy level
  • MS Office proficiency
  • Strong interpersonal skills with an ability to work effectively with a wide range of people, teams, managers, supervisors, and vendors
  • Ability to create and maintain a safe and effective environment for our clients and staff
  • Demonstrate excellent written and oral communication skills
  • Excellent customer service skills
  • Experience in working with the Native American population preferred
  • Must demonstrate critical thinking, problem-solving and organizational and time management skills.
  • Must be able to work well with others in a team approach
  • Fingerprint Clearance card required
  • Bilingual- Spanish preferred
  • Requires strong managerial and leadership skills
  • Requires strong clinical skills
  • Knowledgeable about the economic, educational and social challenges of Native Americans
  • Familiar with screening and assessment tools that pertain to substance use, depression, and other behavioral health issues

PHYSICAL DEMANDS:

  • Able to sit, stand walk with/ without accommodations.

NATIVE AMERICAN PREFERENCE: Preference is given to qualified Native American Applicants in accordance with the Indian Preference Act. If claiming a preference, a copy of valid documentation will be necessary.

DRUG FREE WORKPLACE: Native American Connections is a drug-free workplace with safety-sensitive jobs. Use of alcohol and legal or illegal drugs may impair and alter employees' judgement resulting in increased safety risks, workplace injuries, and faulty decision making. Reporting to work at NAC after use of alcohol, a controlled substance, or abuse of any other substance is absolutely prohibited.

FAIR LABOR STANDARDS ACT:

This position is considered to be Exempt for overtime pay provisions as provided by the Federal Fair Labor Standards Act (FLSA) and any applicable state laws.

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