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VCMC Dietary Services Specialist, Ventura, CA


Organization: Ventura County Health Care Agency
Category: Other
Location: Ventura, CA
Date Job Posted: December 16, 2022
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Under general direction, plans, organizes, supervises, and coordinates all aspects of the food and nutritional care programs, activities, and personnel at the Ventura County Medical Center (VCMC), Santa Paula Hospital, and Inpatient Psychiatric Unit. The incumbent will be responsible for planning and supervising the work of clinical nutrition, food production services, supervisory and clerical staff.

Annual Salary: $64,796.25 - $92,860.31

Distinguishing Characteristics:

This classification typically reports to agency or department management. Incumbents are expected to demonstrate initiative, self-direction, and independent judgment.

This series differs from the Staff/Services Manager series in that the latter manages a relatively large section/division or provides staff assistance typically to Deputy Directors or Directors. This series also differs from the Administrative Officer series in that the latter primarily deals with agency/department budgets, fiscal or personnel matters and generally reports to a Deputy Director or Director.

In addition, the Staff Services Specialist I/II differs from the Program Administrator series in that the latter works within or manages a specific "stand-alone" program within a department or agency and, generally is not involved in line operations supervision or management.

EDUCATIONAL INCENTIVE: Some positions may be eligible for educational incentive. This incentive may be 5% for incumbents in eligible positions based on completion of a Master’s degree that is not required for the classification.

BILINGUAL INCENTIVE: Some positions may be eligible for bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. In order to qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency exam.

DEPARTMENT/AGENCY: Health Care Agency -Ventura County Medical Center

Staff/Services Specialist I is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only. There is currently one (1) Regular position.

TENTATIVE SCHEDULE

OPENING DATE: October 17, 2022

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

(Previous closing date) November 16, 2022

Examples Of Duties

Depth and breadth of assignments increase at the higher level and may include, but are not limited to the following:

  • Supervises, oversees, plans, and reviews the work and activities of Registered Dietitians and Technicians, and Food Services personnel engaged in performing clinical nutrition and food production services;
  • Monitors and confirms that the appropriate food service quality assurance system and control records are maintained, and that established procedures are followed;
  • Documents performance improvement projects for the Food and Nutrition Services department;
  • Interviews, hires, trains, conducts performance reviews, and disciplines Food and Nutrition Services personnel as needed;
  • Provides competency testing of employees at Ventura County Medical Center Food & Nutrition Services and clinics as required by Federal and State laws;
  • Assists Registered Dietitians with patient care as needed;
  • Directs Dietary Aides on processing diet orders and menu adjustments for patients on regular and special diets;
  • Plans, organizes, and conducts ongoing in-service educational training programs;
  • Approves schedules and assignments and sets priorities for the department to ensure maximum utilization of personnel to provide adequate coverage in processing the work;
  • Consults with physicians and health care personnel to determine nutritional needs and diet restrictions of patients and recommends changes;
  • Develops, reviews, and updates the dietetic policies and procedures manual to ensure adherence to Federal, State, and accreditation standards;
  • Prepares, analyzes, assesses, and approves new patient menus for therapeutic and cultural diets;
  • Advises hospital administration on Food and Nutrition Services reports;
  • Acts as a liaison between Food and Nutritional Services, clinical nutrition, medical/nursing staff, and hospital administration;
  • Answers inquiries from other staff, members of the public, vendors, and contractors regarding the services provided;
  • Investigates and resolves problems related to the line operation's service or contractor/vendor performance;
  • Compiles and analyzes data to determine operational requirements, set benchmarks, and measure work performance;
  • Performs special projects as requested by management and prepares related reports, findings, and recommendations;
  • Maintains a variety of records and produces management reports using automated systems, manuals, and other reference materials; and
  • Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Considerable progressively responsible operations, project or staff experience related to the reporting level, the complexity of work performed, and other requirements leading to the acquisition of knowledge, skills, and abilities of the position.

In addition, the incumbent(s) must possess at least two (2) years of experience as a Registered Dietitian or experience in hospital food management. The candidate must possess a strong background in large-quantity food production, recipe development, and operation experience in leading and training supervisors and food production staff.

NECESSARY SPECIAL REQUIREMENTS

Must possess and maintain current registration/credentials with the Commission on Dietetic Registration.
Must possess a Bachelor's degree with a major in nutrition, dietetics, or a related field.
Must complete continuing education units (CEUs) with the Commission on Dietetic Registration requirements for the credential of Registered Dietitian Nutritionist as a condition of continued employment.

OTHER REQUIREMENTS:

This position may be subject to State Health Officer Orders regarding vaccine verification and/or testing. These requirements are a condition of employment. Depending on assignment and work location(s), successful candidates for this position will be required to submit proof of vaccination and/or booster against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process.

Desired:

Experience planning, organizing, and conducting in-service educational training programs.
Experience in developing, reviewing, and updating dietetic policies and procedure manuals to ensure adherence to Federal, State, and accreditation standards.

Knowledge, Skills, and Abilities:

Working to considerable knowledge of: Planning, organizing, and operations of a large food service program; principles and practices of effective supervision; the use of automated systems; planning, organizing, and directing work to meet workload demands; project and time management techniques and tools; work processes/methods related to the specific assignment; budget preparation and monitoring; and, researching and interpreting codes, regulations, and policies related to the agency/department and those related to public/customer relations techniques; Specialization in principles and practices of nutrition science, quality and quantity food preparation and service, pricing and portion controls, food ordering and storage, food handling techniques, and the laws and regulations governing institutional-based nutrition.

Working ability to: Apply and interpret all policies, procedures, and operations of the Agency's Food and Nutrition Services Department; supervise staff and administer various projects; exercise independent judgment; explain department policies and procedures and serve as departmental resource and liaison; develop and implement necessary work processes and related procedures; perform statistical analysis and data interpretation and reports; assist in developing or enhancing office automation applications; manage projects, grants or contracts; understand the unit's goals; draw logical conclusions and make appropriate recommendations or adjustments as needed; organize and prioritize work assignments; read and interpret technical material; and, complete required forms accurately and completely.

Recruitment Process

FINAL FILING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs (Orignal closing date 11/16/2022).

To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) (Download PDF reader)for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION:

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.

If there are three (3) or fewer qualified applicants, a T&E or an Oral Examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation, which may include inquiry into past employment, education, criminal background information, and driving record, may be required for this position.

For further information about this recruitment, please contact Edgar Rivera by e-mail at Edgar.Rivera@ventura.org or by telephone at (805) 677-5162.


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