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Accounts Payable & Payroll Specialist, Phoenix, AZ

Organization: Native American Connections
Category: Accounting/Finance
Location: Phoenix, AZ
Date Job Posted: April 26, 2023
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Accounts Payable & Payroll Specialist

Administration · Phoenix, Arizona


Performs all Accounts Payable & Payroll for 200 employee (Bi-weekly), Health Insurance benefits, Retirement benefits, Payroll Taxes filling and other accounting functions for the NACI Organization and Limited Partnerships.


  • Payroll:
  • Preparation, time card entry and complete payroll run.
  • Responsible for preparation and payment of payroll taxes
  • Responsible for employee benefit on-line filing and internal reporting.
  • Responsible for reviewing Time Force software (timecards) for accuracy.
  • Accounts Payable:
  • Acts as the primary Accounts Payables contact for the Agency with employees, supervisors, management and vendors.
  • Input – Analyzes all incoming invoices and enters the billing/charge out information to correct cost center/class.
  • Maintain vendor relationships in working with Purchasing Manager
  • Organizes and maintains vendor files with all documentation
  • Research any past due notices or billing discrepancy items to ensure only legitimate charges are paid, and that those are paid only one time.
  • Responsible for Intercompany and Multi–Company AP payments on time and coding by cost centers.
  • Provide excellent customer service for cost center/class managers to better understand what charges are being billed to their cost center.
  • Provide excellent customer service in working with employees on payroll and coordinating with HR on new hires and termination.
  • Provides various weekly reports including payables aging and cash requirements reporting.
  • Assist in internal and annual audits. Work closely with Finance Staff.
  • Other duties as assigned by CFO.


  • High School Diploma or GED required.
  • AA/BS in Accounting/Business degree highly preferred but not required.
  • Certified Payroll Professional (CPP) highly desired.


  • Minimum 7 years’ experience in Accounts Payable and Payroll experience, along with human resources related matters.
  • GL Accounting & GAAP principles and practices, analysis and reporting of financial data.
  • Knowledge of time keeping software, Quick Book Enterprise (is a must) and ability to learn and utilize other accounting software.
  • Knowledge of Governmental Funding and Grants.
  • Knowledge and experience in Payroll Taxes at the federal (IRS), AZ State and local levels.
  • Knowledge of on-line banking ACH, AP payment systems.
  • Knowledge of group benefit plans; health, dental, vision, life, disability, flexible spending accounts and 401k preferred.
  • Intermediate level MS Office skills, particularly Excel spreadsheet and word processing skills
  • Strong organizational, time management and follow-up skills to meet the deadlines and Month Ends processing.
  • Possess demonstrated attention to detail with high level of accuracy. Must possess good analytical skills and be very reliable.
  • Excellent communication skills – written and oral.
  • Experience in working with the Native American population preferred
  • Possess and maintain a valid Arizona driver’s license.
  • Confidentiality agreement and background check required.
  • Positive attitude and willingness to take the extra step is a must.

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