Accounts Payable & Payroll Specialist, Phoenix, AZ

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Accounts Payable & Payroll Specialist

Administration · Phoenix, Arizona

POSITION SUMMARY:

Performs all Accounts Payable & Payroll for 200 employee (Bi-weekly), Health Insurance benefits, Retirement benefits, Payroll Taxes filling and other accounting functions for the NACI Organization and Limited Partnerships.

RESPONSIBILITIES:

• Payroll:
• Preparation, time card entry and complete payroll run.
• Responsible for preparation and payment of payroll taxes
• Responsible for employee benefit on-line filing and internal reporting.
• Responsible for reviewing Time Force software (timecards) for accuracy.

• Accounts Payable:
• Acts as the primary Accounts Payables contact for the Agency with employees, supervisors, management and vendors.
• Input – Analyzes all incoming invoices and enters the billing/charge out information to correct cost center/class.
• Maintain vendor relationships in working with Purchasing Manager
• Organizes and maintains vendor files with all documentation
• Research any past due notices or billing discrepancy items to ensure only legitimate charges are paid, and that those are paid only one time.
• Responsible for Intercompany and Multi–Company AP payments on time and coding by cost centers.
• Provide excellent customer service for cost center/class managers to better understand what charges are being billed to their cost center.
• Provide excellent customer service in working with employees on payroll and coordinating with HR on new hires and termination.
• Provides various weekly reports including payables aging and cash requirements reporting.
• Assist in internal and annual audits. Work closely with Finance Staff.
• Other duties as assigned by CFO.

EDUCATIONAL REQUIREMENT:

• High School Diploma or GED required.
• AA/BS in Accounting/Business degree highly preferred but not required.
• Certified Payroll Professional (CPP) highly desired.

WORK EXPERIENCE/SKILLS REQUIREMENT:

• Minimum 7 years’ experience in Accounts Payable and Payroll experience, along with human resources related matters.
• GL Accounting & GAAP principles and practices, analysis and reporting of financial data.
• Knowledge of time keeping software, Quick Book Enterprise (is a must) and ability to learn and utilize other accounting software.
• Knowledge of Governmental Funding and Grants.
• Knowledge and experience in Payroll Taxes at the federal (IRS), AZ State and local levels.
• Knowledge of on-line banking ACH, AP payment systems.
• Knowledge of group benefit plans; health, dental, vision, life, disability, flexible spending accounts and 401k preferred.
• Intermediate level MS Office skills, particularly Excel spreadsheet and word processing skills
• Strong organizational, time management and follow-up skills to meet the deadlines and Month Ends processing.
• Possess demonstrated attention to detail with high level of accuracy. Must possess good analytical skills and be very reliable.
• Excellent communication skills – written and oral.
• Experience in working with the Native American population preferred
• Possess and maintain a valid Arizona driver’s license.
• Confidentiality agreement and background check required.
• Positive attitude and willingness to take the extra step is a must.

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