Accounts Payable/Accounts Receivable (AP/AR) Coordinator, Tucson, AZ

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Accounts Payable/Accounts Receivable (AP/AR) Coordinator

Reports to: Director of Finance/CFO

Supervises: N/A

Primary Hours: Varied weekday hours between 8 am and 5 pm

Qualifications: Two years of experience as an AP/AR clerk
Experience in job costing and general ledger postings
Attention to detail and the ability to follow standard accounting procedures
Experience with Microsoft Office and an accounting software package (Sage/Peachtree)
Must be 21 years of age or older for insurance requirements.

Pay Range: Position is non-exempt (paid hourly) and qualifies for overtime pay $17.55/hr to $21.98/hr.

General responsibilities:

Performs all AP/AR functions for the Agency, including processing invoices, ensuring timely payments, and preparing billing statements and cash receipts.

Specific Duties and Responsibilities:

1. Verifies vendor invoices and reconciles receipts to invoices as necessary, posting expenses to the proper general ledger account based on the cost allocation plan.
2. Schedules payments of non-invoiced amounts due (i.e., rent payments).
3. Processes weekly AP check runs to ensure timely payment of outstanding invoices and submits them to Director of Finance/CFO for review prior to mailing.
4. Processes weekly check runs for member’s spending funds.
5. Maintains permanent files of all vendors W-9’s and certificates of insurance and assists with the preparation of annual 1099s.
6. Maintains AP files to include copies of accounts payable checks, check requests, paid invoices, and copies of billing invoices.
7. Isolates and copies invoices to be reimbursed by members and generate billing invoices as needed every month.
8. Processes weekly deposits and cash receipts for operations and client funds accounts.
9. Completes other projects and duties as assigned.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of specific duties, responsibility, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Tucson Residence Foundation is an Affirmative Action Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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